How to Share Google Form: Step-by-Step Guide

Google Forms is a powerful tool that allows you to create and distribute surveys, quizzes, feedback forms, and more. Whether you are conducting market research, collecting data for a school project, or organizing an event, sharing your Google Form with others is an essential step to gather responses.

In this step-by-step guide, we will walk you through the process of sharing your Google Form with others. From creating a shareable link to embedding the form on your website, you will learn various methods to ensure that your form reaches the intended audience.

Table Of Contents

Before diving into the sharing options, it’s important to understand the different access levels you can assign to your Google Form. By default, the form is set to “Anyone with the link can respond,” which means that anyone who has the link can fill out the form. However, you can also change the settings to limit access only to individuals within your organization or restrict it to specific email addresses.

Now, let’s explore the different ways to share your Google Form and gather the responses you need!

Sharing a Google Form is a simple process that allows you to collect responses from others. Whether you need to gather data for a survey, create a sign-up sheet, or collect feedback, Google Forms can be a powerful tool. Follow the steps below to learn how to share a Google Form with others.

Create your Google Form. First, navigate to your Google Drive and click on the “+ New” button. From the drop-down menu, select “Google Forms.” Customize your form by adding questions, adjusting settings, and choosing a theme.
Access the Share menu. Once you have finished creating your form, click on the “Send” button in the top-right corner. This will open the Share menu, where you can choose how you want to share your form.
Choose the sharing method. In the Share menu, you have several options for how to share your form. You can send it via email, share a link, or embed the form on a website. Select the method that best suits your needs.
Send via email. If you choose to send your form via email, enter the email addresses of the recipients in the “To” field. You can also add a subject and message to the email. Once you are ready, click the “Send” button to send the email.
Share a link. To share your form via a link, click on the “Copy link” button in the Share menu. This will copy the link to your form to your clipboard. You can then paste the link into an email, chat, or any other platform where you want to share the form.
Embed on a website. If you want to embed your form on a website, click on the “<>Embed” tab in the Share menu. Google Forms provides you with an HTML code snippet that you can copy and paste into your website’s HTML editor. This will display the form directly on your website.

Once you have shared your Google Form, individuals will be able to access and submit responses. You can monitor and analyze the collected data in the Google Forms interface. Sharing a Google Form is a convenient way to gather information, collaborate with others, and streamline your data collection processes.

Accessing your Google Forms

After you have created a Google Form, you can easily access it whenever you need to by following these simple steps:

Open a web browser and go to https://www.google.com .
Click on the “Sign In” button at the top right corner of the page.
Enter your Google account credentials (email address and password) and click “Next” to sign in to your account.
Once you are signed in, click on the “Google Apps” button at the top right corner of the page. It looks like a grid of small squares.
In the dropdown menu that appears, click on the “Forms” icon. It looks like a white document with a green bar at the top.
You will be taken to the Google Forms homepage, where you can find all the forms you have created or that have been shared with you.
To access a specific form, simply click on its title or thumbnail image.

Alternatively, you can also access your Google Forms directly through the Google Drive app:

Open the Google Drive app on your device.
Sign in to your Google account if you haven’t already.
In the list of files and folders, look for the “Forms” folder. If you don’t see it, swipe down to refresh the list.
Tap on the “Forms” folder to open it.
You will see all the forms you have created or that have been shared with you.
To access a specific form, simply tap on its title or thumbnail image.

Once you have accessed your Google Form, you can modify it, share it with others, or view and analyze the responses you receive.

Google Forms provides various sharing options to help you distribute your forms and collect responses efficiently. Here are the different ways you can share your Google Forms:

Read Also: Top 9 Unlocked Mobile Hotspots for Travelers in 2023

Send via email: You can share your Google Form by sending it directly to specific email addresses. This option is useful when you want to send the form to a limited number of people.
Link sharing: Google Forms generates a unique link for each form that you create. You can copy this link and share it with others via email, messaging apps, or by posting it on social media platforms. Anyone who has the link can access and submit responses to your form.
Embed in a website: If you have a website or a blog, you can embed your Google Form directly on a webpage. This allows visitors to fill out the form without leaving your website.
Share on social media: You can easily share your Google Form on social media platforms like Facebook, Twitter, or LinkedIn. This is an effective way to reach a wider audience and collect responses from a larger group of people.
Collaborate with others: You can collaborate with others by giving them editing or viewing access to your Google Form. This is useful when you want to work on a form together with a team or allow someone to make changes to the form.
QR code: Google Forms provides a QR code that you can download and print. You can then distribute the QR code in physical form, such as on flyers or posters, allowing people to scan the code with their devices and access the form directly.
Google Classroom: If you are a teacher using Google Classroom, you can easily share your form with your students by selecting the appropriate class. This simplifies the process and ensures that all students have access to the form.

With these sharing options, you can customize how you distribute your Google Forms based on your specific needs and audience. Whether you want to collect responses from a select group of people or reach a wider audience, Google Forms has you covered.

Sharing your Google Form allows you to gather responses from a wide audience. Whether you want to collect survey responses, RSVPs for an event, or feedback from your clients, sharing your Google Form is a simple process. Here’s a step-by-step guide on how to share your Google Form:

Read Also: Discord: every gamer's first love An article about the popular communication platform for gamers

Open your Google Form: Go to forms.google.com and select the form you want to share.
Click on the “Send” button: The “Send” button is located at the top-right corner of the form editor.
Choose a sharing option: In the pop-up window, you can choose how you want to share your form. Here are the available options:
Send via email: You can send the form directly to specific recipients by entering their email addresses.
Get a link: You can copy the link to your form and share it manually through various channels such as email, social media, or messaging apps.
Embed: You can embed the form into a website or blog for users to fill out without leaving the page.
Add collaborators: You can invite other Google users to collaborate on the form, allowing them to help edit, manage, or analyze the responses.
Set access permissions: Depending on the sharing option you choose, you may be able to set specific access permissions for your form. For example, you can allow anyone with the link to respond, limit responses to users within your organization, or require respondents to sign in with their Google accounts.
Customize the message (optional): If you’re sending the form via email, you can customize the subject line and message to provide additional context or instructions to the recipients.
Send or share your form: Once you’ve configured the sharing options and access permissions, click the “Send” or “Share” button to distribute your form.

That’s it! You have successfully shared your Google Form. Now you can sit back and wait for the responses to come in. Remember to regularly check the response view of your form to review and analyze the collected data.

FAQ:

Yes, you can share a Google Form with specific people only. If you choose to share the form via email, you can enter the email addresses of the desired recipients. Only those individuals will be able to access and submit the form. If you choose to share the form via link, anyone with the link will be able to access and submit the form.

Yes, you can customize the email message when sharing a Google Form via email. After clicking on the “Send” button, you will have the option to enter a personalized message. You can also add additional recipients and customize the subject line of the email.

Is there a way to password-protect a Google Form?

No, there is no built-in way to password-protect a Google Form. However, you can restrict access to the form by sharing it only with specific individuals via email or by using a service or platform that allows for password protection, such as a password-protected website or a secure file-sharing service.

What is Google Form?

Google Form is an online tool provided by Google that allows users to create surveys, quizzes, and questionnaires quickly and easily.

To share a Google Form, you can either send it directly to people via email, or you can generate a link and share it through various platforms such as social media, messaging apps, or your website.