Printing Google Doc with Comments: Step-by-Step Guide

How to Print Google Doc with Comments

Google Docs is a popular platform for creating, editing, and sharing documents online. One of the great features of Google Docs is the ability to add comments to your document. Comments allow you to provide feedback, ask questions, or have discussions with others who have access to the document.

But what do you do if you need to print a Google Doc that contains comments? Fortunately, Google Docs provides an easy way to do this. In this step-by-step guide, we will walk you through the process of printing a Google Doc with comments so you can have a hard copy of your document, including the comments.

Table Of Contents

First, open the Google Doc that you want to print with comments. Next, go to the “File” menu and select “Print”. This will open the print settings window. From here, you can customize the print settings to your preference, such as selecting the paper size, orientation, and number of copies.

Once you have customized the print settings, look for the “Print range” option. By default, it is set to “All”, which means that the entire document will be printed. However, if you only want to print specific pages or sections of the document, you can select the “Custom range” option and enter the page numbers or sections that you want to print.

Finally, before clicking the “Print” button, make sure to check the box next to “Print comments”. This will ensure that the comments in your Google Doc are included in the printed version. Once you have made all of your selections, click “Print” to start the printing process.

Printing a Google Doc with comments is a simple process that allows you to have a physical copy of your document, including any comments that have been added. By following these steps, you can ensure that your printed Google Doc is an accurate representation of the original document, with all comments intact.

Printing Google Doc with Comments: Step-by-Step Guide

If you need to print a Google Doc that contains comments, follow these simple steps:

Open the Google Doc that you want to print.
Click on the “File” menu at the top left corner of the screen.
Select “Print” from the dropdown menu. This will open the print settings.
In the print settings, you can customize the layout, page size, and other options according to your preferences.
Under the “Print range” section, choose whether you want to print the entire document or specific pages.
Next, check the box that says “Print comments and suggestions”. This will ensure that the comments are included in the printout.
Review the other print settings and make any necessary adjustments.
Once you are satisfied with the settings, click the “Print” button to start printing the Google Doc with comments.

By following these steps, you will be able to print a Google Doc while also including the comments and suggestions that have been made on the document.

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Why Printing Google Doc with Comments is Important

Printing a Google Doc with comments is important for several reasons:

Reviewing and Editing: When you print a Google Doc with comments, you can easily review and edit the content along with the associated comments, providing a comprehensive view of the document’s history.
Collaboration: Printing a Google Doc with comments allows you to share the document with others who may not have access to the internet or may not be familiar with the Google Docs platform. This ensures that all stakeholders can provide feedback and contribute to the document.
Document Verification: Printing a Google Doc with comments provides a physical record of the document, which can be used for verification purposes. This is particularly important for legal, academic, or business documents where the authenticity of the content may be crucial.
Document Archival: By printing a Google Doc with comments, you can create a hard copy for archival purposes. This ensures that the document remains accessible even if there are future changes or updates to the digital version.
Easier Reading: Some people find it easier to read and comprehend content on paper rather than on a screen. Printing a Google Doc with comments allows for a more comfortable reading experience, especially for those who prefer physical copies.

Overall, printing a Google Doc with comments provides a more complete and tangible representation of the document, facilitating collaboration, verification, archival, and improving readability.

Step 1: Open the Google Doc

To begin printing a Google Doc with comments, follow the steps below:

Sign in to your Google account: Open the web browser of your choice and visit www.google.com . Sign in to your Google account by entering your email address and password.
Open Google Docs: Once you are signed in, click on the “Apps” button (represented by nine small squares) in the top right corner of the Google homepage. From the drop-down menu, click on “Docs” to open the Google Docs application.
Open the desired document: In Google Docs, you will see a list of your saved documents. Locate the document that you want to print with comments and click on it to open it.

Congratulations! You have successfully completed the first step of printing a Google Doc with comments.

Step 2: Access the Print Options

After opening your Google Doc and enabling the comments view, you can proceed to access the print options. Here’s how:

Click on the “File” tab located in the top-left corner of the screen.
A drop-down menu will appear. From the options listed, click on “Print”.
The print preview will appear, displaying how the document will look when printed.
On the right-hand side of the print preview, you will find the print options.
Adjust the print settings according to your preferences. This includes selecting the printer, the number of copies, page orientation, and other related options.
If you want to include the comments in the printed document, make sure the “Print comments” checkbox is checked.
Once you have configured the print options, click on the “Print” button to start printing your Google Doc with comments.

By following these steps, you can easily access and configure the print options in order to include the comments while printing your Google Doc.

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Step 3: Customize the Printing Settings

Once you have chosen the comments you want to include in the printout, you can further customize the printing settings to fit your preferences. Here are some options you can consider:

Orientation: Select whether you want the document to be printed in portrait or landscape mode. This choice can be made based on the layout and formatting of your document.
Page size: Choose the size of the paper you will be using for printing. The options may include standard sizes like letter or A4, as well as custom sizes.
Margins: Adjust the margins of the printed document to control the amount of white space around the content. You can set different margins for the top, bottom, left, and right sides.
Scale: Specify the scale at which the document should be printed. This can be used to make the content smaller or larger on the printed page.
Headers and footers: Decide whether you want to include headers and footers in the printout. Headers usually contain information like page numbers, document title, or date, while footers may have additional details like URLs or copyright information.
Color options: Choose whether you want to print the document in color or black and white. This option can be useful if you want to save ink or if the document does not require color printing.

By customizing these printing settings, you can ensure that your printed document with comments fits your preferences and requirements. Take some time to adjust these options before finalizing the printout.

FAQ:

Can I print a Google Doc with comments?

Yes, you can print a Google Doc with comments. Here’s how you can do it:

What is the purpose of printing a Google Doc with comments?

The purpose of printing a Google Doc with comments is to have a hard copy of the document that includes any comments that have been made.

Can I choose which comments to include when printing a Google Doc?

Yes, you can choose which comments to include when printing a Google Doc. Before following the steps to print the document, you can go through the document and delete any comments you do not want to include in the printout.