How to save Outlook emails to PDF without additional tools

How to save outlook email in pdf format without using any tools?

Nowadays, email has become one of the major ways to communicate and transfer information. Most of the users use Outlook email client for their communications. However, the question arises: how to save emails in PDF format without using any additional tools? In this article, we will tell you an easy way to save Outlook emails to PDF.

The easiest way to save emails as PDF is to use the “Print” feature. To do this, open the email you want to save and select the “File” tab. From the drop-down menu, select the “Print” option, and choose “Microsoft Print to PDF” from the settings. Then click on the “Print” button and select the folder where you want to save the PDF file.

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Now you can save your Outlook emails as PDF without having to install any additional tools on your computer. This method is very easy and convenient and can be used by any Outlook user.

If you need to save multiple Outlook emails as PDF, you can create a folder and move the desired emails to that folder before saving to PDF. You can also save Outlook emails to PDF along with attachments by selecting the appropriate option in the print settings.

Now that you know how to save Outlook emails to PDF without using any additional tools, you can easily share your emails with others. This method can also be useful if you need to save emails digitally for archiving or printing in the future.

How to save Outlook emails to PDF

Microsoft Outlook is one of the most popular email clients that provides many features for managing emails. However, sometimes you may need to save your email in a different format, such as PDF. In this article, we will look at a few ways on how to save Outlook email as PDF without using any additional tools.

1- Using Outlook’s built-in feature

Microsoft Outlook has a built-in feature that allows you to save the email in PDF format. To do so, follow the steps below:

Open the email you want to save as PDF.
From the toolbar, select the File tab.
From the drop-down menu, select “Save as Adobe PDF.”
Select the folder where you want to save the PDF file and click “Save”.
Using a virtual PDF printer

Another way to save your Outlook email in PDF format is to use a virtual PDF printer. A virtual PDF printer is a program that emulates a regular printer, but creates PDF files instead of printing on paper. To do this, follow these steps:

Open the email you want to save as a PDF.
From the toolbar, select the File tab.
From the drop-down menu, select “Print”.
In the print window, select a virtual PDF printer from the list of available printers.
Customize the print settings, if necessary (for example, select a folder to save the PDF file) and click the “Print” button.

Now you know how to save Outlook email as PDF without using any additional tools. Both methods are easy to use and allow you to save emails in a convenient format for future use.

Saving e-mail as PDF directly from Outlook

Microsoft Outlook provides the ability to save emails in a variety of formats, but PDF is one of the most versatile and convenient formats for sharing documents. In many cases, saving email to PDF can be useful for sending as an attachment or archiving for future reference.

Fortunately, there is no need to use third-party tools or plug-ins to save email to PDF in Outlook. Outlook’s built-in features make it easy to perform this action directly from within the program.

Steps to save email as PDF in Outlook:

Open Outlook and locate the email you want to save as PDF.
Right-click on the email and select Print.
In the window that appears, select the “Microsoft Print to PDF” printer (if this printer is not installed, you can install it by following the operating system’s instructions).
Customize the print settings, if necessary, and click the “Print” button.
In the window that appears, select the folder where you want to save the PDF file, name the file, and click the “Save” button.

After completing these steps, Outlook will create a PDF file containing the selected email. You will be able to open and view this file using any PDF viewing software.

Saving emails as PDF files directly from Outlook can be useful when you need to quickly save emails for future use or to share with others. This method is simple and affordable without additional tools or plugins.

Convert Outlook email to PDF using built-in tools

Microsoft Outlook provides built-in tools to export emails to various file formats, including PDF. This can be useful when you need to save important emails as PDF files for later use or archiving. In this section, we will look at how to convert Outlook emails to PDF without the need for third-party applications or tools.

To get started, open the Outlook email that you want to save as a PDF. Then follow the steps below:

Right-click on the Outlook email.
From the context menu, select the Print option.
In the “Print” window that opens, select the “Microsoft Print to PDF” printer.
Click the “Print” button.
In the window that appears, select a location and name for the PDF file to be saved, and then click the “Save” button.

After completing these steps, the Outlook email will be converted to a PDF file and saved in the location of your choice.

This method of converting email to PDF using Outlook’s built-in tools allows you to save the entire contents of the email, including text, images and attachments, exactly as they appear in Outlook. This is handy if you need to save emails for printing or share them with other users.

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In addition, using this method, you can save not only individual e-mails, but entire folders of e-mails in PDF format. To do so, select the folder, right-click and select the “Print” option, and then follow the above steps.

Note that this method is only available for users who have Microsoft Outlook installed and does not require installation of any additional software or tools.

Benefits of converting Outlook email to PDF:

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Converting Outlook emails to PDF using built-in tools is a convenient and easy way to save and archive your important emails. Follow the steps above and you will be able to save your emails to PDF without the need for additional tools or third-party applications.

Exporting and saving Outlook email to PDF using third-party programs

Setting up Outlook to save emails to PDF can be a daunting task without the use of additional tools. However, there are third-party programs that make it easy to export and save emails to PDF files. In this section, let’s take a look at a few such programs.

Adobe Acrobat.

Adobe Acrobat is one of the most popular software solutions for creating and editing PDF files. It also offers handy tools for exporting Outlook emails to PDF format. To use this program, follow the instructions below:

Open Adobe Acrobat and select the “Create PDF” option from the main menu.
Select “Import Files” and then select “Email”.
In the dialog box that appears, select the necessary emails that you want to export to a PDF file.
Click the “Create” button and select a location to save the PDF file.

After completing these steps, the selected emails will be exported to PDF format and saved to the path you specified.

PDF24 Creator

PDF24 Creator is a free PDF creation and editing program that also allows you to export Outlook emails to PDF format. To use PDF24 Creator, follow the steps below:

Download and install PDF24 Creator from the developer’s official website.
Open PDF24 Creator and select the “Create PDF” option.
Select “Email” from the PDF creation menu.
Select the required emails and click on “Create PDF” button.
Specify the path to save the PDF file and click “OK” button.

This method exports the selected Outlook emails to PDF format and saves them to the specified path.

Nitro Pro.

Nitro Pro is another popular program for creating and editing PDF files. It also has the functionality to export Outlook emails to PDF format. To use this feature, follow the steps below:

Download and install Nitro Pro from the developer’s official website.
Open Nitro Pro and select the “Create” option.
Select “Email” from the PDF creation menu.
Select the required emails and click “Create” button.
Specify the path to save the PDF file and click “OK” button.

This method will export the selected Outlook emails to PDF format and save them to the specified path.

As a result of using any of these programs, you will be able to export and save Outlook emails in PDF format without much trouble.

FAQ:

Are there additional tools to save Outlook emails to PDF?

Yes, there are additional tools and plugins for Outlook that allow you to save Outlook emails to PDF with additional features. For example, such a tool could be an Adobe Acrobat plugin that allows you to save emails to PDF with the ability to add comments and signatures.

Can I save attachments with my email as PDF files?

Yes, you can save attachments along with the email in PDF format. When you save the letter to a PDF file, all attachments will also be included in that file. You can choose to save the letter and attachments to separate PDF pages or combine them into one page.

How do I change the settings for saving Outlook emails to PDF?

You can change the settings for saving Outlook emails to PDF to adjust formatting, fonts, colors and other settings. To do so, open the Save Email to PDF window, click on the Settings or Advanced Settings button and select the options you want. For example, you can choose whether to save emails in color or black and white, select font and text size, add watermarks, etc.

Can I save multiple PDF emails at the same time using Outlook?

Unfortunately, Outlook does not provide a way to save multiple emails as PDF at the same time. You will have to save each email separately as a PDF by following the steps described above. If you have multiple emails that you want to save as PDF, this may take some time.